Exhibitor toolkit

Find information about deadlines, regulations, ordering furniture, exhibitor dashboard credentials, and other services.

The information on this page is for current exhibitors only. Prospective exhibitors, click here.

Exhibitor Information

The exhibitor information page is designed to help exhibitors find the resources they need to have a smooth and successful show!

Exhibitor Staff Registration: Click here to register.

Show Location: Javitz Center, Hall 1B

Exhibit Hall Dates: December 2-3, 2025

Note: During the registration process, if a country outside the United States is selected, you will have the option to request a Visa Letter of Invitation to be emailed to you.

Show Days & Times:
Tuesday, December 2: 10:00 a.m. – 5:00 p.m.
Wednesday, December 3: 10:00 a.m. – 4:00 p.m.

Exhibitor Badge Access:
Tuesday, December 2: 8:00 a.m. – 5:00 p.m.
Wednesday, December 3: 8:00 a.m. – 4:00 p.m.

If you need additional assistance, feel free to visit our Contact Us page!

Exhibitor Service Manual

Exhibitor Service Manual

Exhibit Like an Expert

Freeman – Shipping vs. Material Handling

Freeman – 10 Steps to Be Prepared for Your Exhibit Experience

Move-in & Move-out Information

Move-in Days & Times:
Monday, December 1 – 8:00 AM – 8:00 PM
No return access after 6:00 PM

Move-out Days & Times:
Wednesday, December 3 – 4:00 PM – 11:00 PM
Thursday, December 4 – 8:00 AM – 12:00 PM
Floor must be cleared by 12:00 PM

Badge Pickup Information

The Exhibitor Service Manual provides all the essential information you need.

Click here to access the Exhibitor Service Manual.

Sampling Requirements & Catering Orders

The Exhibitor Service Manual provides all the essential information you need.

Click here to access the Exhibitor Service Manual.

Approved Vendors

The following are approved Plant Based World Expo North America partners and service providers:

a2z / Personify – Official Show Planner/Floorplan
Freeman – Official Decorator
Maritz – Official Registration & Lead Retrieval
EvolveCon powered by Hotel Map – Official Housing Vendor
Grip – Official Mobile App
Reach Marketing – Exclusive List Vendor

Exhibitor Information

Quick Links

Exhibitor Service Manual

Your go-to resource for all exhibitor questions, including shipping, insurance & more.

View Now

Exhibitor Dashboard

Update company profile, add products, order from approved vendors & more.

Visit Site

Exhibitor Staff Registration

All personnel accessing the show floor require an EXHIBITOR pass.

Register now

Promoting Your Participation

Sponsorship Opportunities

Connect with our buyer audience before, during and after the show with additional sponsorship opportunities.

DOWNLOAD BROCHURE

Update Your Company Info

Ensure your company info and products are listed in the Exhibitor Dashboard so they can be found.

Visit Site

Download Show Banners

Get the word out that your company will be exhibiting by downloading banners for your emails, website and social media pages.

Request Banners

How to set up your exhibitor dashboard account

How to update your exhibitor profile

Exhibitor toolkit

Exhibitor Information