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December 2-3, 2025, Javits Center, New York City

Exhibitor toolkit

Please check back here regularly for information about deadlines, regulations, ordering furniture, account login credentials, and other services.

The information on this page is for current exhibitors only. Prospective exhibitors, click here.

Promoting Your Participation

Sponsorship Opportunities

Connect with our buyer audience before, during and after the show with additional sponsorship opportunities. 

DOWNLOAD BROCHURE

Update Your Company Info

Ensure your company info and products are listed in the Exhibitor Dashboard so they can be found.

Visit Site

Download Show Banners

Get the word out that your company will be exhibiting by downloading banners for your emails, website and social media pages.

Coming Soon

    How to set up your exhibitor dashboard account

    How to update your exhibitor profile

    Quick Links

    Exhibitor Dashboard

    Update company information, feature products, order from approved vendors & more.

    Visit Site

    Exhibitor Service Manual

    Your go-to resource for all exhibitor questions, including shipping, insurance & more.

    View Now

    Exhibitor Registration

    All personnel accessing the show floor require an EXHIBITOR pass.

    Register now

    Exhibitor Information

    The exhibitor information page is designed to help exhibitors find the resources they need to have a smooth and successful show!

    Exhibitor Staff Registration: Click here to register.

    Show Location: Javitz Center, Hall 1B

    Exhibit Hall Dates: December 2-3, 2025

    Note: During the registration process, if a country outside the United States is selected, you will have the option to request a Visa Letter of Invitation to be emailed to you.

    Show Days & Times:
    Tuesday, December 2: 10:00 a.m. – 5:00 p.m.
    Wednesday, December 3: 10:00 a.m. – 4:00 p.m.

    Exhibitor Badge Access:
    Tuesday, December 2: 8:00 a.m. – 5:00 p.m.
    Wednesday, December 3: 8:00 a.m. – 4:00 p.m.

    If you need additional assistance, feel free to visit our Contact Us page!

    Exhibitor Service Manual

    Exhibitor Service Manual

    Exhibit Like an Expert 

    Freeman – Shipping vs. Material Handling

    Freeman – 10 Steps to Be Prepared for Your Exhibit Experience 

    Move-in & Move-out Information

    Move-in Days & Times:
    Monday, December 1 – 8:00 AM – 8:00 PM
    No return access after 6:00 PM

    Move-out Days & Times:
    Wednesday, December 3 – 4:00 PM – 11:00 PM
    Thursday, December 4 – 8:00 AM – 12:00 PM
    Floor must be cleared by 12:00 PM

    Badge Pickup Information

    The Exhibitor Service Manual provides all the essential information you need.

    Click here to access the Exhibitor Service Manual.

    Sampling Requirements & Catering Orders

    The Exhibitor Service Manual provides all the essential information you need.

    Click here to access the Exhibitor Service Manual.

    Approved Vendors

    The following are approved Plant Based World Expo North America partners and service providers:

    • a2z / Personify – Official Show Planner/Floorplan
    • Freeman – Official Decorator
    • Maritz – Official Registration & Lead Retrieval
    • EvolveCon powered by Hotel Map – Official Housing Vendor
    • Grip – Official Mobile App 
    • Reach Marketing – Exclusive List Vendor
    Exhibitor Information
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